Platform Proposal 2026

Campus Connect
for BITS Pilani

A unified digital ecosystem connecting students, faculty, parents, staff, and administration—transforming campus engagement and operational efficiency.

6 User Personas · 25+ Core Features · 1 Platform
Student Engagement• Faculty Tools• Parent Portal• AI-Powered• Moodle Integration• Smart Notifications• Student Engagement• Faculty Tools• Parent Portal• AI-Powered• Moodle Integration• Smart Notifications•
The Goal

Building a cohesive campus ecosystem

Drive engagement, streamline operations, and create lasting connections across the BITS Pilani community.

1 Platform
Unified Experience
15K+
Active Students
500+
Faculty Members
30K+
Parent Accounts
1.2K+
Staff Users
~3L
Alumni/Stakeholders
The Audiences

Six distinct user personas

Each with unique needs and workflows—unified under one intelligent platform.

Students
4 Features
Faculty
3 Features
Parents
3 Features
Staff
2 Features
Admin
4 Features
Alumni
4 Features
⚙️
Built to Scale

Enterprise-grade technical architecture

Modern, secure, and scalable infrastructure designed for 10,000+ concurrent users.

📱

Mobile Apps

React Native

Single codebase for iOS & Android. 80%+ code reuse, faster delivery, native performance.

🌐

Admin Portal

React + Next.js

Server-side rendering, component-based architecture, scalable admin controls.

⚡

Backend API

Node.js + Express

Lightweight, scalable REST APIs with large ecosystem support.

🗄️

Database

PostgreSQL + Redis

Relational integrity with Redis for sessions and real-time data.

🔐

Authentication

JWT + OAuth 2.0

Secure token-based auth with SSO support for institutional IDs.

☁️

Cloud Infrastructure

AWS / Railway

Scalable cloud infrastructure with managed database options.

🛡️ Security & Compliance

Authentication
JWT with refresh token rotation & RBAC enforcement
Encryption
AES-256 at rest, TLS 1.3 in transit
Protection
SQL injection prevention, rate limiting, brute-force protection
Compliance
OWASP Mobile Security, automated security scans in CI/CD
🤖
The Differentiator

Powered by intelligent automation

AI features that enhance productivity, ensure safety, and create personalized experiences.

🛡️

Smart Content Moderation

AI-powered filters automatically detect and flag inappropriate content, spam, and policy violations—keeping the community safe without manual oversight.

🔔

Intelligent Notifications

Priority-based notification engine that learns user preferences, reduces notification fatigue, and ensures critical updates never get missed.

📅

Smart Calendar Planner

AI assistant that optimizes schedules for students and faculty—auto-suggesting study blocks, meeting times, and deadline reminders based on workload patterns.

💬

FAQ Chatbot

Instant answers to common queries for parents and students—reducing support burden while providing 24/7 assistance for admissions, fees, and campus policies.

Project Delivery

2.5 months from kick-off to launch

Agile sprints with milestone-based reviews and UAT sign-offs.

10
Weeks Total
6
Phases
60
Days Hypercare
P0 1 Week

Discovery & Design

Wireframes, UI/UX design, API contracts, DB schema

P1 2 Weeks

Core Platform

Auth, user profiles, admin portal, CI/CD, base APIs

P2 2.5 Weeks

Student & Faculty

Community feed, messaging, Moodle integration

P3 2 Weeks

Parent, Staff & Notifications

Fee payments, leave/payroll, push notifications

P4 1.5 Weeks

Admin Portal Completion

Analytics, moderation, alumni directory, operations

P5 1 Week

Testing & Hardening

E2E testing, security audit, performance optimization

P6 0.5 Week

Deployment & Handover

App/Play Store submission, production deploy, training

Commercial Proposal

Transparent, value-driven investment

Choose the scope that aligns with your vision. Both include complete platform delivery and post-launch support.

Slab 1 • Essential Platform
₹20-25L
Launch fast with core campus digitization
Includes:
  • ✓iOS & Android apps for 4 core personas (Students, Faculty, Parents, Staff)
  • ✓Admin web portal with essential modules
  • ✓2 AI features: Content moderation & Smart notifications
  • ✓Basic analytics dashboard (engagement & usage metrics)
  • ✓Community feed & announcements
  • ✓Basic Moodle integration (read-only access)
  • ✓Single campus deployment
  • ✓2 months hypercare support
  • ✓App store submission & deployment
RECOMMENDED
Slab 2 • Complete Ecosystem
₹40-45L
Future-ready platform with 3L alumni network
Everything in Slab 1, plus:
  • ✓5th persona: Alumni/Stakeholders (~3L users) with networking & events
  • ✓All 4 AI features (+ Calendar planner & FAQ chatbot)
  • ✓Advanced analytics with custom reports & BI dashboards
  • ✓Advanced Moodle integration (grade sync, write access)
  • ✓Payment gateway integration (fees, events, donations)
  • ✓Event management system (RSVP, ticketing, check-ins)
  • ✓Alumni directory (searchable by batch, company, location)
  • ✓Job board & mentorship matching (AI-powered)
  • ✓Gate passes, bookings & campus operations
  • ✓Multi-campus support (scalable infrastructure)
  • ✓3 months hypercare support
  • ✓Dedicated project success manager
Excl. GST • Final pricing based on confirmed scope

Post-Launch Support Plans

FIRST 6 MONTHS
Intensive Launch Support
₹4.5L-6L
/6 months (then transitions to Enhanced)
  • ✓ Dedicated support team
  • ✓ Daily monitoring & optimization
  • ✓ User onboarding assistance
  • ✓ Performance tuning
  • ✓ Emergency response (4-hour SLA)
RECOMMENDED
Enhanced Support
₹2.4L-3.6L
/year (after intensive period)
  • ✓ Bug fixes & security patches
  • ✓ Feature enhancements
  • ✓ Analytics review & insights
  • ✓ Dependency updates
  • ✓ Priority support (24-hour SLA)
ℹ️
Infrastructure Running Costs
Third-party costs borne directly by BITS Pilani (not included in project fee)
Cloud Hosting
₹8K-18K/month
Object Storage
₹500-2K/month
Push Notifications
Free tier
Payment Gateway
~2% per txn
Email Service
₹500-2K/month
SSL/CDN
₹500-1.5K/month
Trusted By Leading Institutions

Our Education Partners

SRM Ramapuram IIM Kozhikode IIT Madras Shiv Nadar University KREA University
🚀
About Xtracut

Data-driven growth partner for education

Xtracut is a performance-first growth partner for education, healthcare, real estate, and automotive brands. We engineer predictable growth systems powered by deep audience understanding, conversion-driven design, data + AI-led execution, and ROI obsession.

Deep audience understanding

Mapping motivations, barriers, and decision-making triggers

Conversion-driven design

Websites, landing pages, and funnels optimized for results

Data + AI-led execution

Leveraging automation, CRM, and advanced targeting

ROI obsession

Campaigns designed with clear CPL, ROI, and revenue goals

Empowering education with technology & data-driven marketing
35-member team • 14+ years experience • Proven track record

AI Solutions Portfolio

🤖

SRM IST Ramapuram

Voice AI, Chat AI, Call QC & Intelligence Dashboards for admissions automation

VOICE AI CHAT AI CALL QC DASHBOARDS
📊

Truliv (Co-living)

Intelligence dashboards for resident engagement and operational analytics

ANALYTICS DASHBOARDS

Mobile Apps Portfolio

📱

My-GITAM

Campus app for GITAM University students & staff with biometric attendance

iOS ANDROID EDUCATION
🖨️

VistaPrint India

Business card ordering app for Cimpress India (iOS)

iOS E-COMMERCE

Your Dedicated Team

Supported by our 35-member agency team

1
Project Manager
Timeline & delivery
2
UI/UX Designers
Design system
2
Mobile Devs
React Native
2
Backend Devs
Node.js APIs
2
AI Developers
ML & automation
1
QA Engineer
Testing
Ready to Transform Campus Engagement?

Let's discuss next steps

Schedule a discovery call to explore how Campus Connect can be tailored for BITS Pilani's unique needs.

BITS Pilani
Xtracut
CAMPUS CONNECT

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